Human Research Protection Program (HRPP) Office - North Florida/South Georgia Veterans Health System
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North Florida/South Georgia Veterans Health System

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Human Research Protection Program (HRPP) Office


Closure Submissions to the VA

**All inquires for the VA study closure process shall be addressed to Sofia Ortiz.


All forms need to be typed, electronically signed (if required), and submitted via email to the HRPP staff. Your study IRB# should be noted in the subject line of ALL emails to the HRPP office staff. This will ensure proper sorting, filing, and accountability of study materials. Do not scan all forms together all forms are to be scanned separately.

Please remember to submit your closure to the IRB first.  ALL studies need to be closed with the IRB.  Once you have received your IRB closure approval letter, please submit the IRB closure letter and VA  closure forms to the HRPP Office via email to.


Sofia Ortiz, HRPP Assistant, 352-548-6000 ext. 104925


Navigate To:

New Study     Continuing Review    Revision     Closure      AE 




VA required forms:

  • Cover Sheet (HRPP Checklist) for ALL other submission packages. This form will give  you a list of all forms needed and serves as a checklist. 
  • VA Annual Renewal - marked that the project has terminated 
  • VA Annual Renewal for Exempt/Non-Human Studies  - marked that the project has terminated
  • Abstract - Marked final in word format 
    NOTE: When ALL forms are received, the study will be submitted to the R&D committee to be officially closed at the VA.  You will receive an R&DC closure letter following the meeting.


  • * VA is committed to protecting your privacy -   please review our Privacy Policy.

    In particular, please note that e-mail communication may not be secure against interception across the Internet.  Please do not include sensitive information such as medical records or financial information, drug prescriptions, or your social security number.

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